Mohamed Shafi
Facilities And Maintenance Officer
Dubai
Summary
Dedicated and result-oriented Facilities Executive with over Six years of experience providing Facilities Services at High-Rise Towers (Residential & Commercial), Malls, Villas, Warehouses and communities with the ability to work in a multicultural environment. Experience in preparing responses to Tenders, including Costing, Estimation, and Budgeting. Capable of managing large teams. Experience in dealing with Real Estate Developers, Owners Associations and FM Companies, and Control of a Facilities P&L responsible for managing budgets and costs.
Overview
6
6
years of professional experience
4
4
years of post-secondary education
3
3
Certifications
4
4
Languages
Work History
Facilities and Maintenance Officer
British Embassy Dubai
Dubai
08.2021 - Current
- Created preventive maintenance and inspection lists and schedules to minimize breakdowns or disruptions in production processes.
- Managed and coordinated all facilities maintenance and repair projects within time and budget constraints.
- Negotiated with vendors to secure cost-effective pricing and terms for facility-related services and supplies.
- Reviewed and oversaw construction and renovation projects.
- Used failure analysis techniques to identify and eliminate chronic problems.
- Controlled expenses to meet budget requirements.
- Supervised staff of 20 in day-to-day activities.
- Created sustainable improvement initiatives for efficient use of energy.
- Created management reports outlining important facility statistics.
- Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
- Interviewed, hired and trained qualified maintenance employees.
- Conducted offsite inspections of facility grounds, external structures, systems, and equipment.
- Maintained inventory and ordered supplies to keep facility resources readily available.
- Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels.
- Conducted regular inspections and audits to support the proper functioning of equipment and safety and environmental compliance.
- Determined and controlled maintenance budget to reduce or eliminate repetitive purchases.
- Resolved day-to-day operational issues to reach short- and long-term performance goals.
- Monitoring contractor's and Inhouse team's work quality, health and safety compliance, and adherence to contract terms, including Fire Protection and Management Systems, AC Installations and maintenance, Plumbing and Electrical maintenance, Cleaning Services, Projects, Landscaping, Pest Control, Swimming Pool Maintenance, Standby Generator Maintenance, Waste Management Services and Security Gates/ Vehicle Barriers as per UK and local regulations.
- Monitor and meet with onsite supervisors regularly and record and file all associated documentation.
- Maintained regular and clear communication with customers and relevant stakeholders, created data by above tasks and input and recorded in an organized file management system.
- Ensured health and safety compliance across the Estate, including inspections and risk assessments.
- Assisting in requesting various procurement documents such as quotations, tender applications, risk assessments, and method statements. Collated and managed data relating to all Estate-related activity using an in-house data management system. Also responsible for raising and tracking purchase orders and taking part in an out-of-hours duty phone.
- Preparing a work schedule for a team of technicians, gardeners and cleaners daily. Completing H&S safety due diligence, recording data, and meeting compliance requirements. Administering Corporate Services in preparing budget estimates for rectification works for future spending.
- Arrange and record third-party testing, i.e., water, gas installations, electrical installations, lift installations, etc.
- Participating in the Embassy emergency planning and any response to a crisis.
- Developing a long-term plan for preventative maintenance and asset protection and overseeing the execution of the plan
- Developed project plans in accordance with renovation or new construction needs.
- Liaised with contractors for bids and supervised construction to ensure the timely completion of projects within budgetary guidelines.
Facilities Engineer
Al Fajer Facilities Management
Dubai
01.2017 - 07.2021
- Estimated materials costs and sourcing requirements for project feasibility.
- Displayed strong communication and interpersonal skills while visiting clients, job sites and consultant offices to support project and business development needs.
- Interacted with state and local agencies concerning compliance with codes and regulations.
- Perform & Scheduling Mechanical, Electrical, Water provision, carpentry, and painting work to maintain the buildings.
- Developed preventive maintenance schedules to minimise downtime and optimise performance.
- Pro-active day-to-day management of third-party contracts and providers of outsourced services, including Fire Fighting & Fire Alarm, Landscape, Swimming pool, Generators and ELV Systems
- Ensure maintenance activities are proactively coordinated, including contractor & vendor management within areas of responsibilities of Employees.
- Meeting and reporting client at regular intervals to maintain good communication and rapport with the client and the client’s team
- Track contract progress and ensure agreed SLAs and KPIs are met
- Implement proactive maintenance planning through CAFM (Facilio by Facilio Inc, ERP by Ramco Systems Limited)
- Coordinating and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, waste disposal and recycling
- Responding appropriately to tenant’s emergencies or urgent issues as they arise
- Resource planning (manpower, material/replacement spares, subcontracted specialized services etc.) for the contracts assigned.
- Analyse and evaluate annual maintenance contract requirements, prepare HSE, operational risk assessment, and contract execution plan and identify the requirements for mobilisation, transition, and performance management phase of service delivery.
- Contribute to safe work systems and the development of quality management systems by ensuring all work practices comply with the relevant safety standard.
- Implement all HSE policies, Safe Operating Procedures, and Safe Work Instructions (toolbox talk) - thus preventing potential incidents at all times.
- Generate revenue from repair, replacement, refurbishment/retrofit works and achieve set targets.
- Determine the system problems, and make recommendations for repair
- Review and evaluate the quality of Building Assets to the service contract vendors.
- Oversee roof maintenance program, inspect the condition of roofs, and clean roof gutters and drains.
- Oversee building maintenance contracts, service Reports and contract Renewals.
- Travel from site to site. Inspect facilities, buildings, and grounds for routine maintenance; prioritise repairs and renovations.
- Participate in preparing the building maintenance budget; monitor budget expenditures for the division.
- Requisition of building maintenance supplies, material, equipment inventory, load, and unload supplies.
- Procure appropriate tools and tackles, spare parts and consumables
- Prepare cost estimates for maintenance activities; maintain maintenance records and files.
- Coordinate and liaise with internal and external parties, Businesses, Procurement Departments and Service Providers concerning all required aspects of Facilities Management.
- Documented maintenance activities and confirmed compliance with relevant regulations.
- Resolved customer complaints in a prompt, polite and professional approach.
Education
Bachelor of Technology - Mechanical Engineering
Bharath University
Tamil Nadu, India 06.2012 - 07.2016
Skills
Maintenance and troubleshooting
Certification
Nebosh General Certificate
Timeline
Nebosh General Certificate
02-2023
IOSH Managing Safely
03-2022
Facilities and Maintenance Officer
British Embassy Dubai
08.2021 - Current
Facilities Engineer
Al Fajer Facilities Management
01.2017 - 07.2021
Design and Drafting in Electrical, Plumbing, Heating, Ventilation and Air Condition
12-2016
Bachelor of Technology - Mechanical Engineering
Bharath University
06.2012 - 07.2016
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