Sona Sargsyan
Administrative Executive
Dubai,Dubai
Summary
Proficient Administrative Executive and Event Specialist with 6 years of office experience. Speaks English, Russian and Armenian fluently and specializes in administrative tasks, organizing memorable events, and coordinating with cross-functional teams for smooth day-to-day operation, with proven problem-solving skills. Highly dependable, ethical, and reliable support specialist and leader who blends advanced organizational, technical, and business acumen.
Overview
7
7
years of professional experience
15
15
years of post-secondary education
Work History
ADMINISTRATIVE EXECUTIVE
Asharq News Services
Dubai
4 2022 - Current
- Processing various departmental forms including leave requests and business travel authorizations
- Raising of service & consumables PRs in Oracle, invoice posting/receiving & submitting to finance
- Maintaining finance submission of registered invoices
- Supervising daily transportation request and drivers’ schedule
- Managing stationary stock, handling stationary requisitions, and supporting pantry supplies if required
- Supports general work permit processing and assistance for contractor pass
- Processing of DFTC shooting permits
- Creates petty cash & expense reimbursement processing
- Providing administrative support for over 600 employees for smooth daily operation
- Handling Asharq News company logistics.
- Led, directed, managed and mentored 20 administrative staff members.
EVENT SPECIALIST
Self-employed
Dubai
12.2020 - Current
- Preparing event budgets and processing invoices
- Anticipating attendee needs and preparing against potential risks
- Conducting post-event data and strategic analysis to inform future events
- Supervising staff at events, assigning duties, and providing general direction
- Ordering supplies needed for events and ensuring items arrive in a timely fashion
- Liaising with clients to find out their exact event requirements
- Producing detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing, and budgets)
- Managed a team of staff, giving full briefings
- Produced post-event evaluation to inform future events
- Researched opportunities for new clients and events.
EXECUTIVE ASSISTANT
Ambrose Global, Real Estate
Dubai
03.2021 - 04.2022
- Dealt with incoming email, and post, often corresponding on behalf of the line manager
- Managed diaries and organized meetings and appointments, often controlling access for the executive
- Booked and arranged travel, transport, and accommodation
- Organized events and conferences
- Managed databases and filing systems
- Liaised with staff, suppliers, and clients
- Collated and filed expenses
- Organized and attended meetings and ensured the manager was well-prepared for meetings
- Carried out specific projects and research
- Deputized for the manager, making decisions, and delegating work to others in the manager's absence
- Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
LEAD HOSTESS
Rixos Hotel
Dubai
11.2018 - 01.2020
- Supervised and coordinated restaurant activities and directed staff to provide fast and courteous customer service
- Scheduled restaurant reservations, arranged parties, special events, or special services for diners, received and recorded dining reservations
- Communicated with kitchen staff, management, serving staff, and customers to ensure reservation details were handled properly and guest concerns promptly addressed
- Inspected restaurant for cleanliness, proper supply levels, and required staffing
- Trained over 25 new employees in restaurant best practices and responsibilities in a limited time
- Took the necessary steps to meet customer needs and effectively resolve food or service issues.
EVENT PLANNER
Lina Event Group
03.2017 - 03.2018
- Liaised with clients to identify their needs and to ensure customer satisfaction
- Conducted market research, gathered information, and negotiated contracts before closing deals
- Organized facilities and managed all event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc
- Specified staff requirements and coordinated their activities
- Cooperated with marketing and PR to promote and publicize events
- Proactively handle any issues and troubleshoot any emerging problems on the event day
- Research the market, identify event opportunities, and generate interest
- Developed post-event reports on the effectiveness of each event.
Education
Master of Science - Russian Language And Literature
Armenian State Pedagogical University
Armenia, Yerevan 09.2015 - 05.2017
Bachelor of Science - Social Work
Armenian State Pedagogical University
Armenia 09.2009 - 05.2013
High School Diploma -
High School of Galous Gulbenkian
Armenia, Yerevan 09.1999 - 05.2009
Skills
Public speaking
Negotiation skills
Sales skills and ability to build productive business relationships
Proven Analytical and Research Skills
Project Management Skills
Excellent Organizational and Time management skills
Event Planning
ERP Oracle Management
Workflow Management
Languages
English
Advanced (C1)
Russian
Advanced (C1)
Armenian
Bilingual or Proficient (C2)
Interests
Piano
Horse riding
Timeline
EXECUTIVE ASSISTANT
Ambrose Global, Real Estate
03.2021 - 04.2022
EVENT SPECIALIST
Self-employed
12.2020 - Current
LEAD HOSTESS
Rixos Hotel
11.2018 - 01.2020
EVENT PLANNER
Lina Event Group
03.2017 - 03.2018
Master of Science - Russian Language And Literature
Armenian State Pedagogical University
09.2015 - 05.2017
Bachelor of Science - Social Work
Armenian State Pedagogical University
09.2009 - 05.2013
High School Diploma -
High School of Galous Gulbenkian
09.1999 - 05.2009
ADMINISTRATIVE EXECUTIVE
Asharq News Services
4 2022 - Current
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